November 2019 Newsletter

Dear Parents and Players [plus MYMS Staff and Committee Members]

MYMS Website – A considerable amount of work has gone into the refurbishment of the MYMS website –    It has very recently gone “live” and we encourage you to look at it regularly.

MYMS Email Addresses – linked to the new website, we have also reorganised the MYMS email addresses.  You can therefore now correspond with me using

Now to the important matter of our upcoming concert….

MYMS Winter Concert – Friday 29 November 2019 – 7:30 p.m. – Invicta Grammar School and MYMS Annual General Meeting – c. 7:10 p.m. – Invicta Grammar School [immediately before the concert]

I am writing to confirm the arrangements for the above concert and AGM.

Friday 22 November 2019 – Rehearsals for all ensembles will be at our usual times and in the rooms we have been using recently. 

Friday 29 November 2019 – Winter Concert – [for ALL players]   The concert begins at 7:30 p.m. on Friday 29 November and is preceded by the MYMS AGM at approximately 7:10 p.m. [more details below].  As usual, all parents [plus family and friends] are invited to attend.  There are no tickets and no admission charge but there will be a raffle on the way in and an opportunity to contribute a donation on the way out.

Refreshments including mulled wine and mince pies will be available and, on this occasion, there will be an interval.

Schedule for Dress Rehearsals in the Hall on the Concert Day [29 November]

Timings Details Length of Rehearsal
3:30 – 4:15 Preparation of Hall. Percussion and Audience Chairs

** Any help in setting up is much appreciated.

4:20 MYMS Voices 25
4:45 Orchestra for All 25
5:10 MYWO 30
5:40 Alpha 25
6:05 MYO 30
6:35 Youth Strings 25
7:00 [approx.] End of Dress Rehearsals – Audience admitted to main Hall 10
Refreshments and raffle tickets available  
 7:10 [approx.] MYMS Annual General Meeting in the Hall
7:30 Concert starts  

[Please ensure that all players arrive in good time so that all the rehearsals start – and finish – promptly.]


On the concert day, we are are continuing with our safeguarding arrangement for all MYMS students who are either in Year 11 or younger [ALL students in Year 12 and Year 13 are excluded from this].

We will again need all students [Y11 or younger] to sign in when they arrive – including all Invicta GS students who are there already – and to sign out if they leave to go home for tea and/or to get changed.  They will need to sign in again when they return for the concert and sign out if they leave BEFORE the end of the concert.

At the end of the concert, we will close the registers.  The registers [which will be in alphabetical order] will be supervised by a colleague Gill Weston.  This is part of our safeguarding arrangement for all the students so please ask your child/children to assist us with this process.  Gill will be at a desk in the canteen area.

Before the Concert – depending on the timings of their dress rehearsal(s), players may need to have a packed tea.

PLEASE ask them to eat it in the canteen and NOT in one of the school classrooms.

Players need to be back at Invicta in their green rooms in their concert dress by 7:15 p.m.  They will be told which are their green rooms on the day.

During the Concert – all students will be in one of three places – they will be onstage, queuing outside the Hall getting ready to go on stage with their conductors [and instruments] or sat at the back of the Hall;  no students are to be in the Green Rooms].

MYMS Annual General Meeting – Notice is given that the 45th MYMS AGM will be held at c. 7:10 p.m. on Friday 29 November 2019 in the Hall at Invicta GS just before the Winter Concert begins.  The paperwork for the meeting is being concluded at the moment and will be placed on the new MYMS website – – over the weekend.  This will include the Agenda [see below, at the bottom of this email], the Minutes of last year’s AGM and this summer’s Second General Meeting, the Manager’s Report and the Accounts and Treasurer’s Report.  If anyone wishes to raise any other business, notice of that should be sent in writing in advance of the AGM to Polly Williamson on  or to me on my new email address of

MYMS Raffle – Any donations of raffle prizes would be gratefully received.  Please bring them with you on the day of the concert.

Concert Dress

MYWO, MYO and Youth Strings

Men: black long-sleeved shirts – sleeves rolled down please, black trousers, socks and shoes, MYMS tie (£12 each – from Richard, MYMS Manager)

Ladies: black sleeved top and trousers, or skirt (knee-length or longer), or similar black dress with plain black tights and black shoes

[MYMS Voices – core choir singers can choose either of the types of concert dress]

Alpha Band and Orchestra for All

Men: white long-sleeved shirts – sleeves rolled down please, black trousers, socks and shoes, MYMS tie (£12 each)

Ladies: white sleeved top, black trousers or skirt (knee-length or longer), black tights and black shoes

Additional Notes:  please make sure that all shoes are BLACK, that tights are not heavily patterned and that blouses for senior players are black and opaque, rather than see-through.

Student attendance at Rehearsals and Concerts – please help us to put on as good a concert as possible by maximising students’ attendance at the dress rehearsals and the concert.

Help with Recruitment – please remember that MYMS pays a £10 ‘reward’ to any current member who introduces a brand new member to MYMS [once that new player has paid their subs].  This applies both to any new instrumentalists but also to friends of yours who sing but don’t play an instrument and wish to join MYMS Voices.

Future Dates

  • Fridays 6, 13, 20 & 27 December 2019 and 3 January 2020  – MYMS is closed.
  • Friday  10 January 2020 – MYMS reopens for the Spring Term 2020.
  • Friday 21 February 2020 – MYMS is closed for half term.
  • Friday 28 February 2020 – Students’ “Music at Night” Concert, likely to start at about 6:15 pm – more details in the New Year;
  • Friday 27 March 2020 – MYMS Spring Concert at 7:30 p.m. at Invicta GS.
  • Fridays 3, 10 & 17 April 2020 – MYMS is closed.
  • Friday 24 April 2020 – MYMS restarts for the Summer Term.
  • Friday 8 May 2020 – Bank Holiday [VE Day] – MYMS Closed.
  • Saturday 9 May 2020 – Proposed trip to Royal Albert Hall to see the Royal Philharmonic Orchestra’s ‘Film Music Gala’.
  • Friday 29 May 2020 – No MYMS [we shall be closed for only one Friday during half term].
  • Friday 26 June 2020 – Summer Concert and Second General Meeting at Invicta GS.
  • Either Sunday 21 June 2020 or Sunday 28 June 2020 – Under discussion [we are awaiting confirmation of MBC funding]…… POSSIBLE Bandstand Concert at Brenchley Gardens.

Guest Conductors – We have two guest conductors for the Winter Concert: Steve Seeds [who retired from MYMS in 2015] will be back conducting MYWO; and Ciara Considine will be conducting the Maidstone Youth Orchestra [MYO], as well as her own MYMS Voices.

Possible Snow Closures – I will post immediate advice about whether MYMS is open or not on the MYMS website. I will also send out a direct email to everyone on the MYMS mailing list.

Used Postage Stamps – RNIB – PLEASE save all the used postage stamps off your Christmas cards and other post and hand them in in January to our Librarian, Barbie Vaughan, who collects them for the RNIB.

Royal Albert Hall Trip – Don’t forget to complete your applications for the coach trip on Saturday 9 May 2020 to see the exciting Film Music Gala [matinee performance at 3:00 pm] played by the Royal philharmonic Orchestra. Please click here to take you to the full details

If you want to discuss any aspect of MYMS’ activities or you wish to get more actively involved yourself, please feel free to contact any of us.  Our contact details are all on the MYMS website –


Richard Gretton                                                                                                       

MYMS Manager